Under supervision, performs intermediate paraprofessional work performing a variety of accounting tasks including accounts payables & receivables, business licenses, processing payroll, preparing reports and maintaining records.

ESSENTIAL JOB FUNCTIONS

Prepares and process accounts payable; Enters financial information into internal accounting system, issue W-9’s to new vendors and ensures information is received prior to disbursement and issue 1099’s annually

Maintains fiscal information, files and records (e.g. invoices, requisitions, accounts payable, purchase orders, applications, etc.) for the purpose of ensuring comprehensive and accurate data compliance with current accounting systems and general accounting principles

Responsible for processing and reconciliation of any billing, receivables, credit card management, budget data, purchase requisitions, work orders for the purpose of updating information, completing financial transactions and ensuring accurate transmissions of data

Processes invoices from departments that are responsible for purchases and ensures proper approvals are obtained

Processes payments; prints checks, matches invoices and mails them in a timely manner to avoid penalties and/or additional incurred expenses

Reconciles statements from vendors and follow up with departments to resolve issues

Prepare and post journal entries to general ledger

Enters daily deposits in the system, completes bank slip and deposit funds in the Town’s account on a daily basis; review bank balances to assure funds are available to cover expenditures

Performs month end closing; reconciles accounts payable to general ledger accounts; Reconcile and balance Town’s petty cash drawer

Maintains payroll information by administering the collection and review of timesheets to ensure accuracy, completeness, authorization and adherence to state and federal regulations and the calculation and entry of payroll data

Calculates sick and vacation accrual, process garnishments and maintain insurance reports, tracks all benefit deductions, reconcile benefit accounts for billing and prepare premium payment request and charge to the appropriate accounts; maintain benefit and payroll tax records

Responsible for setting up, entering, updating and maintaining accurate and consistent HR/Payroll database information as it relates to the hiring of new employees through the archival of employment records

Compile, maintain and present information needed for the various internal and external audits conducted throughout the year

Compiles and reconciles information and prepares various monthly, quarterly and annual payroll and financial reports and distribute to the appropriate internal staff and external persons and or agencies

Post and prepare the necessary adjustments to the General Ledger

Administrator for setting up new users and active card changes for Town’s credit card account

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of accounting processes and procedures including accounts payable and payroll; working knowledge of governmental bookkeeping practices and procedures, terminology and methods; knowledge of basic software applications related to financial applications; ability to understand and apply policies and procedures to the maintenance of financial reports and accounting records; ability to verify accounting documents and forms for accuracy and completeness; general knowledge of standard office procedures, practices and equipment; ability to understand and follow oral and written directions; ability to perform mathematical computations with speed and accuracy; conduct basic research; set up and maintain database files to create spreadsheets and other related forms and/or documents; skills to use a computer, Microsoft applications and other office equipment; ability to communicate both orally and in writing; ability to provide customer excellence both internally and externally; ability to establish relationships with department heads, employees and the general public

EDUCATION AND EXPERIENCE

An Associate’s degree preferred, High School Diploma or equivalent required with 2 or three years’ prior experience in accounts payable and payroll.  Previous experience working for a municipality is preferred, but not required.

FULL TIME  benefits eligible
Starting pay $17.50 to $21.00 / hour DOE

Open  7/17/21 until filled